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Note: This article focuses on the simplest common use case for generating an unprocessed goods received note (GRN) from an existing purchase order.
To generate an unprocessed GRN from a purchase order, navigate to the relevant purchase order. Open it by double-clicking it in the list, or by selecting it and pressing Enter.
Opening the purchase order displays its General tab.
General Tab
Confirm that the information on the General tab is correct.
You can update some of the fields, if required. Once done, click the Purchase Order Details tab to continue.
Purchase Order Details Tab
The Purchase Order Details tab displays the inventory items and quantities originally added to the purchase order.
Purchase orders can be either fully or partially processed when generating a GRN. To partially process a purchase order, update the Qty To Process column to reflect the quantities the customer wants to include in the GRN.
Note: The ability to partially process a purchase order depends on your system configuration.
To process the purchase order in full, no changes to the item quantities are required.
Note: The quantities in the Qty To Process column cannot be more than the purchase order quantities.
Once all item quantities have been updated or verified, click Generate GRN on the toolbar.
A popup appears, asking you to confirm the action.
Click Yes to confirm the GRN generation. A confirmation popup appears, displaying the newly generated sequential GRN number.
Click OK to close the popup and return to the purchase order. Click the Processed Tab to display the generated GRNs for this quotation.
Processed Tab
The Processed tab displays the GRNs and supplier invoices that have been generated from this purchase order. By default, the Goods Received Notes Orders tab is displayed.
To open the GRN for viewing, double-click it in the list, or select it and press Enter.